SECTION 1: RENEWAL CRITERIA

To renew your Class 1 or Class 2 Filing Representative registration, you must:

• Meet filing representative qualifications. (See Section 2.)
• Register for and complete the appropriate training courses. (See Section 3.)
• Apply for renewal and pay the associated fee. (See Section 4.)

SECTION 2:  RENEWAL QUALIFICATIONS 

Applicants renewing as a Class 1 Filing Representative registration must meet the following requirements:

• Be at least 18 years old

Applicants renewing as a Class 2 Code and Zoning Representative registration must meet the following requirements:

• Be at least 18 years old
• Meet one of the following experience qualifications:
  • Four-year college degree in architecture or engineering from an accredited college; or
  • Four-year college degree in another field from an accredited college plus two years as a registered filing representative with the Department on at least 50 jobs within four years of application for registration; or
  • Four years as a registered filing representative with the Department on at least 125 jobs within eight years of application for registration.

To determine the number of jobs associated with your filing representative registration number on a Plan / Work Application (PW1), use the filing representative search feature in the Buildings Information System. 

After June 30, 2013, applicants without a four-year college degree will not be eligible to register as a Class 2 Code and Zoning Representative.

SECTION 3: TRAINING  REQUIREMENTS

Applicants will be required to complete Department-approved training, which the Department will provide to applicants at no cost over the next year. Additional information regarding this program will be available later this year. 

To renew a Class 1 Filing Representative registration, you must meet the following training requirements, within one year of application for renewal:

• Complete Department-approved integrity training (the online Code of Conduct Tutorial) 
• Beginning July 1, 2014, Certificate of Completion for the 16-Hour Code and Zoning Representative Department-approved course.  If the 16-hour training course was successfully completed prior to registration, it does not need to be completed again prior to renewal

To renew a Class 2 Code and Zoning Representative registration, you must meet the following training requirements, within one year of application for renewal:

• Complete Department-approved integrity training (the online Code of Conduct Tutorial) 
• Beginning July 1, 2014, Certificate of Completion for the 36-Hour Code and Zoning Representative Department-approved course. If the 36-hour training course was successfully completed prior to registration, it does not need to be completed again prior to renewal
• Beginning July 1, 2017, Complete a Department-approved 16-hour training course within three years of application for renewal

SECTION 4: APPLYING FOR YOUR RENEWAL

Beginning May 1, 2013, filing representatives who were previously registered will need to renew as a Class 1 Filing Representative or a Class 2 Code and Zoning Representative. To apply for renewal, mail required documentation to the Department’s Licensing Unit at 280 Broadway, 6th Floor, New York, NY 10007.

The following documentation is required for Class 1 applicants: 

• Typed and completed Filing Representative Application LIC8 form
• Typed and completed Child Support Certification form
• Signed and notarized Code of Conduct Tutorial confirmation receipt
• $50 check or money order for renewal application fee for a one-year term
• Beginning July 1, 2014, Certificate of Completion for the 16-Hour Code and Zoning Representative Department-approved course. If the 16-hour training course was successfully completed prior to registration, it does not need to be completed again prior to renewal

The following documentation is required for Class 2 applicants: 

• Typed and completed Filing Representative Application LIC8 form
• Typed and completed Child Support Certification form
• Signed and notarized Code of Conduct Tutorial confirmation receipt
• $50 check or money order for renewal application fee a one-year term
• Typed and completed Experience Verification affidavit form for renewing filing representatives who are applying to be a Class 2 for the first time  

This form is only required for Class 2 applicants who included jobs as part of their filing requirement where their filing representative information does not appear on the PW1. These applicants MUST obtain a completed and notarized form from each professional engineer or registered architect (registered design professional) who is attesting these job filings you are claiming as experience where your information does not appear on the PW1. Limited alteration applications, post-approval amendments, electrical applications, and demolition applications cannot be credited toward the filing requirement.         

• Beginning July 1, 2014, Certificate of Completion for the 36-Hour Code and Zoning Representative Department-approved course. If the 36-hour training course was successfully completed prior to registration, it does not need to be completed again prior to renewal
• Beginning July 1, 2017, Certificate of Completion for the 16-Hour Code and Zoning Representative Department-approved refresher course 

To obtain your card, the Licensing Unit will contact you to make an appointment. You will need to bring in an original photo ID at that time.

SECTION 5: RENEWAL DETAILS

Please note that once you renew, your registration is valid for:

• One year, all registrations will expire on June 30, 2014

Beginning July 1, 2014:

• All Filing Representatives will transition to a three-year cycle beginning on your birthday following the date of registration. For example, if you register on July 1, 2014 and your birthday is September 1^st, your registration will expire September 1, 2017
• At that time a $150 registration fee will be required

At the end of your term, you must renew your registration to maintain your Class 1 or Class 2 status. 

For more information, visit the Department website at www.nyc.gov/buildings.