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Filing Representative Registration for Class 1 or 2

SECTION 1: REGISTRATION CRITERIA

To become a registered Class 1 or Class 2 Filing Representative, you must:

  • Meet registration qualifications. (See Section 2.)
  • Register for and complete the appropriate training courses. (See Section 3.)
  • Apply for registration and pay the associated fee. (See Section 4.) 

Section 28-416.2 of the New York City Administrative Code exempts the following persons from registration:

  • Owners
  • Registered Architects
  • Professional Engineers
  • NYS Licensed Attorneys
  • Master Plumbers
  • Master Fire Suppression Piping  Contractors
  • Master Electricians

SECTION 2:  REGISTRATION QUALIFICATIONS

Applicants applying for a Class 1 Filing Representative registration must meet the following requirements:

  • Be at least 18 years old 

Applicants applying for a Class 2 Code and Zoning Representative registration must meet the following requirements:

  • Be at least 18 years old
  • Meet one of the following experience qualifications:
    • Four-year college degree in architecture or engineering from an accredited college; or
    • Four-year college degree in another field from an accredited college plus two years as a registered filing representative with the Department on at least 50 jobs within four years of application for registration; or
    • Four years as a registered filing representative with the Department on at least 125 jobs within eight years of application for registration.

To determine the number of jobs associated with your filing representative registration number on a Plan / Work Application (PW1), use the filing representative search feature in the Buildings Information System. 

After June 30, 2013, applicants without a four-year college degree will not be eligible to register as a Class 2 Code and Zoning Representative.  

SECTION 3:  TRAINING  REQUIREMENTS

Applicants will be required to complete Department-approved training, which the Department will provide to applicants at no cost over the next year. Additional information regarding this program will be available later this year. 

To obtain a Class 1 Filing Representative or Class 2 Code and Zoning Representative registration, you must meet the following training requirement, within one year of application for registration:

Beginning July 1, 2014, to obtain a Class 1 Filing Representative registration, you must also meet the following training requirement, within one year of application for registration:

  • Complete a Department-approved 16-hour training course 

Beginning July 1, 2014, to obtain a Class 2 Code and Zoning Representative registration, you must also meet the following training requirement, within one year of application for registration:

  • Complete a Department-approved 36-hour training course

SECTION 4: APPLYING FOR YOUR REGISTRATION

To become a registered Class 1 Filing Representative or Class 2 Code and Zoning Representative, first-time applicants must submit original copies of the below documentation in person to the Department’s Licensing Unit, Monday through Friday, from 9:00am to 3:30pm. The Licensing unit is located at 280 Broadway, 6th Floor, New York, NY 10007.

The following documentation is required for Class 1 applicants: 

  • Typed and completed Filing Representative Application LIC8 form 
  • Typed and completed Child Support Certification Form 
  • Signed and notarized Code of Conduct Tutorial confirmation receipt
  • Original Photo ID (driver’s license, learner’s permit, passport or Green Card) 
  • Original Social Security card
  • Original proof of home residence (utility bill, lease, deed or bank statement in the applicant’s name or a typed notarized letter and bill from the person you are residing with; cell phone bills will not be accepted)
  • A typed and notarized letter from your employer on their company’s letterhead verifying your employment and authorization to represent the company or a typed notarized letter verifying that you are self-employed
  • $330 check or money order for background investigation fee
  • $50 check or money order for registration fee for  a one-year term, after you have passed your background investigation
  • Beginning July 1, 2014, Certificate of Completion for the 16-Hour Code and Zoning Representative Department-approved course

The following documentation is required for Class 2 applicants: 

  • Typed and completed Filing Representative Application LIC8 form
  • Typed and completed Experience Verification affidavit form for each professional engineer or registered architect who is attesting to job filings you are claiming as experience where your information does not appear on the PW1

This form is only required for Class 2 applicants who included jobs as part of their filing requirement where their filing representative information does not appear on the PW1. These applicants MUST obtain a completed and notarized form from each professional engineer or registered architect (registered design professional) who is attesting these job filings you are claiming as experience where your information does not appear on the PW1. Limited alteration applications, post-approval amendments, electrical applications, and demolition applications cannot be credited toward the filing requirement.          

  • Typed and completed Child Support Certification Form
  • Signed and notarized Code of Conduct Tutorial confirmation receipt
  • Original Photo ID (driver’s license, learner’s permit, passport or Green Card) 
  • Original Social Security card
  • Original proof of home residence (utility bill, lease, deed or bank statement in the applicant’s name or a typed notarized letter and bill from the person you are residing with; cell phone bills will not be accepted)
  • A typed and notarized letter from your employer on their company’s letterhead verifying your employment and authorization to represent the company or a typed notarized letter verifying that you are self-employed
  • $330 check or money order for background investigation fee
  • $50 check or money order for registration fee for  a one-year term, after you have passed your background investigation
  • Beginning July 1, 2014, Certificate of Completion for the 36-Hour Code and Zoning Representative Department-approved course 

If the Department determines that you meet all qualifications and you pass the background investigation, you will receive a phone call from the Licensing Unit stating that you have been approved to obtain your identification card. You will need to bring an original photo ID and your registration fee at that time.

 SECTION 5: REGISTRATION DETAILS

Please note that once you register, your registration is valid for:

  • One year, all registrations will expire on June 30, 2014

Beginning July 1, 2014:

  • All Filing Representatives will transition to a three-year cycle beginning on your birthday following the date of registration.  For example, if you register on July 1, 2014 and your birthday is September 1st, your registration will expire September 1, 2017
  • At that time a $150 registration fee will be required

At the end of your term, you must renew your registration to maintain your Class 1 or Class 2 status. 

For more information, visit the Department website at www.nyc.gov/buildings.

Printable Checklist (PDF)
Filing Representative Registration Overview
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