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Department Approved Courses Provider FAQs

General

  1. Question: What is the Department Approved Course Process?

    Answer: The Department approved courses process establishes requirements for course providers to administer Department-approved courses that are required for training, license qualification and licensee continuing education pursuant to the Administrative Code and Department rules.

  2. Question: What are Department Approved Course Requirements?

    Answer: To better ensure a standardized approach to training, the Department has created Department Approved Course Requirements for Department approved courses, which are posted on its website. Course requirements are subject to change, all courses must reflect any changes in the Department’s published course curricula or any applicable laws, rules and regulations within ninety days.

  3. Question: How does this rule affect existing approved course providers?

    Answer: Upon publication, all existing providers of Department approved courses must be in compliance with all new requirements set forth in this rule. Existing course providers will have until February 28, 2015 to become accredited by an organization listed in the Department Approved Course Rule 1 RCNY105-03 (d) (2).

  4. Question: Can I continue to offer classes if I do not meet the DOB course approval requirements?

    Answer: Existing course providers who deliver Department approved courses and who do not meet DOB approval requirements will have until February 28, 2015 to obtain approval from an organization listed in 1 RCNY105-03 (d) (2).

Application Process

  1. Question: How can I apply to administer a Department approved course?

    Answer: In order to become a course provider of a Department approved course, applicants must submit all required documentation using one of the following submission methods:

    • Email the course approval application to trainingproviders@buildings.nyc.gov

    • Mail the application to the Department of Buildings, 280 Broadway, 6th floor, New York, NY 10007, attention Buildings University.

    The applicant must be an individual, a corporate officer of a course provider corporation, or a partner of a course provider partnership. The Department is currently accepting the following two methods:

  2. Question: How much will it cost to apply?

    Answer: There is no Department fee required with the Department Approved Course Submittal Process or Course Approval Application.

  3. Question: When is my application due?

    Answer: Course Providers can apply to deliver a course at any time. All existing course providers must submit proof of approval by February 28, 2015.

  4. Question: How will I be notified if my Course Approval Application is approved?

    Answer: Department officials will review all applications and issue an appropriate determination. Course providers will be listed on the Department’s website; applicants must check the Department’s website to verify approval status.

Approval Requirements

  1. Question: What approval is required to become a course provider?

    Answer: To become a course provider, the entity must provide proof that it is:

    • Licensed as an educational institution by the New York State Department of Education (NYSED);
    • Certified by an organization accredited by the American National Standards Institute (ANSI) as a Standards Developing Organization with published standards for continuing education and training;
    • Accredited by an accrediting organization recognized by the United states Department of Education or the Council for Higher Education; or
    • Approved by the New York State Department of Education as part of a registered New York State Department of Labor (NYSDOL) vocational, trade or apprenticeship program.

  2. Question: How will I know which organizations are accredited by the American National Standards Institute (ANSI) as a Standards developing Organization with published standards for continuing education and training?

    Answer: ANSI maintains a list of Accredited Standards Developer (ASD) listing on its website. Currently, the International Association for Continuing Education & Training (IACET) is the only organization that is an accredited Standards Developing Organization (SDO) by the American National Standards Institute (ANSI).

  3. Question: How long does it take to become approved?

    Answer: The time to approval varies based on the method chosen.

    • NYSED approval is approximately 8-12 months
    • IACET approval is approximately 6-7 months
    • NYSDOL approval varies by application
    • Council for Higher Education and Accreditation varies greatly
  4. Question: How much will it cost to apply?

    Answer: The cost to apply for approval will vary based on the method chosen and is subject to change. For the latest information please contact the approving organization directly. The information below is as of February 2013.

    • NYSED application is $5,400
      • Includes a $5,000 license fee and a $450 provider application fee
    • IACET Standard and AP Application package is $3,700
      • Includes a $450 application package and a $3,250 application review fee
    • NYSDOL does not have any registration or application fees
    • Please check Council on Higher Education and Accreditation's website

  5. Question: Are there annual fees?

    Answer: Annual fees vary based on the method chosen.

    • NYSED annual fee is calculated based on the amount of tuition an organization received during that year
    • IACET annual fee is $835
    • NYSDOL does not have any annual fees
    • Please check Council on Higher Education and Accreditation‘s website

  6. Question: How long is the approval valid?

    Answer: The accreditation term will vary based on the method chosen, for example:

    • NYSED licensure is valid for four years, to maintain licensure, providers must pay a renewal fee based on the amount of tuition collected over the prior four years
    • IACET accreditation is valid for five years, to maintain accreditation, providers must apply for reaccreditation and pay a re-crediting fee of $2,500
    • Please check Council on Higher Education and Accreditation ‘s website

  7. Question: Who can apply to become a course provider of department approved courses?

    Answer: The process varies by the method chosen, for example:

    • ANSI certified organizations do not allow individuals to become approved providers, only organizations chartered, incorporated or legally recognized sole proprietorships. Certifying organization must be in business for at least one year prior to application.
    • NYSED requires an applicant for school license to be a sole proprietorship, partnership, corporation, LLC or at the State Education Department’s Commissioner’s consent.
    • Please check Council on Higher Education and Accreditation ‘s website

  8. Question: What does the approving organization approve?

    Answer: The process varies by the method chosen, for example:

    • NYSED approves the course provider and curriculum
    • IACET approves the provider and once approved is considered an authorized provider (AP)
    • NYSDOL approves the course based on a trade specific index of topics only.
    • Please check Council on Higher Education and Accreditation's website

  9. Question: How do I get an application?

    Answer: Application can be downloaded from each organization’s website. For assistance in completing your application:

    • NYSED provides applications with an education and licensing expert in customer service
    • ANSI (IACET) provides an application project plan template, online learning modules and application workshops, monthly webinars, and publications and eNewsletters
    • NYSDOL there is a training appendix per trade that the applicant follows when developing the related instruction for approval. This is available online.
    • Please check Council on Higher Education and Accreditation's website

  10. Question: Is there a formalized appeals process?

    Answer: Both NYSED and ANSI Certifying Organization offer a formalized appeals process.

Administering Courses

  1. Question: Who can teach a course?

    Answer: Course instructor requirements may vary by trade, specific information can be found in the course curriculum guidelines and in the Department approved course rule. To the extent that the course instructor holds, a trade license issued by the Department, it must be in good standing and has not been suspended to, surrendered to, or revoked by the Department.

  2. Question: What course schedule information must I provide?

    Answer: Course providers delivering Department approved courses must publish course schedule information on its website including dates, times, and locations. The course provider must also notify the Department of a scheduled course at least 3 days prior to it being offered.

  3. Question: Are there course completion requirements?

    Answer: course providers who deliver Department approved courses must maintain attendance logs for a period of 7 years from the date of course completion. Upon successful completion of a Department-approved course, course providers must issue completion cards or certificates.

    For training courses, the course provider must issue a wallet-sized completion card that contains the following information:

    • The name of the person to whom it was issued;
    • A photograph of the person to whom it was issued;
    • The name and address of the issuing organization;
    • The date of issuance;
    • An indication of the type of training and the number of credit hours completed;
    • The signature of the course administrator.

    For all other courses, the course provider must issue a certificate of completion that contains the following information:

    • The name of the person to whom it was issued;
    • The name and address of the issuing organization;
    • The date of issuance;
    • An indication of the type of course and the number of credit hours completed;
    • The signature of the course administrator.

Contact Information

Below is the list of relevant contact information for Department-approved courses.

Buildings University
Department of Buildings

280 Broadway, 6th floor
New York, NY 10007
Email: www.trainingproviders@buildings.nyc.gov
Website: www.nyc.gov/buildings

American National Standards Institute
International Association for Continuing Education and Training

1760 Old Meadow Road, Suite 500,
McLean, VA 22102
Tel: (703) 506.3275
Fax: (703) 506.3266
Email: kpa@iacet.org
Website: www.iacet.org

New York State Department of Education
www.access.nysed.gov/bpss/steps.htm

New York State Department of Labor
Tel: Varies by region, see website
Email:ATCO@labor.ny.gov
Website: https://labor.ny.gov/apprenticeship/appindex.shtm

Council on Higher Education and Accreditation
http://chea.org

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