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BIS Glossary

Information on:
Buildings Information Search
Property Profile Overview
Complaints By Address
Overview for Complaint
DOB Violations
ECB Query By Location
ECB Violation Details

For additional information please review the BIS Frequently Asked Questions, contact the BIS Unit, Monday through Friday between the hours of 9 a.m. and 5 p.m. or visit one of our Borough Offices.

For a quick review of codes, see the documents below:
BIS “Actions At” Index Interpretation (PDF)
BIS Job Status and Permit Types (PDF)
BIS Complaint Disposition Codes (PDF)
BIS Complaint Category Codes (PDF)

Buildings Information Search

Block - Tax block assigned by Department of Finance

Borough - 1= Manhattan, 2= Bronx, 3 = Brooklyn, 4 = Queens, 5 = Staten Island

Building Identification Number - Unique 7-digit Building Identification Number,assigned by City Planning, to a specific building

Complaint Number - 7-digit number assigned to complaint by DOB

House Number - House Number of Residence or Commercial Property

Lot - Tax lot assigned by Department of Finance

Street - Street Name where Property is located

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Property Profile Overview

Actions - List of all Pre-BIS construction related activity, violations

BIN# - Unique 7-digit Building Identification Number, assigned by City Planning, to a specific building

Community Board - 3-digit identifier: Borough code = first position, last 2 = community board

Complaints - Total number of complaints on a property

DOB Special Place Name - Name commonly used to refer to property (i.e., Empire State Building)

Finance Occupancy Code - Occupancy Classification Use from Department of Finance
Please note: Our system displays the Department of Finance's building classification information. This shows a building's tax status, which may not be the same as the legal use of the structure. To determine the legal use of a structure, research the records of the Department of Buildings.

Jobs/Filings - Number of BIS Applications filed on property (i.e., NBs, Alterations, Demolitions, Subdivisions)

Landmark Status - L code indicates that the building has been assigned landmark status

Property Record(s) - Displays how many records are attached to the specific property

Tax Block - Tax block assigned by Department of Finance

Tax Lot - Tax lot assigned by Department of Finance

Violations-DOB - Total number of DOB violations on a property

Violations-ECB - Total number of ECB violations on a property

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Complaints By Address

Address - Borough, House Number, Street Name of property

Category - 2-digit code for type of Complaint

Complaint Number - 7-digit number assigned to complaint by DOB

Date Entered - Date Complaint was entered into BIS

Disposition - Result of Inspection concluding in a disposition of the complaint

Inspection Date - Date complaint inspection was performed

Status - Status of complaint - Pending/Resolved

Total Complaints at BIN No - Total number of complaints on a property

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Overview for Complaint

Assigned To - 2-digit code for type of Complaint

Block - Maximum 5 position field indicating tax block of property; acquired from DOF

Borough - Borough where complaint was filed

Category Code - 2-digit code for type of Complaint

Community Board - 3-digit identifier: Borough code = first position, last 2 = community board

Complaint at - Location of complaint - Borough, House Number and Street Name

Disposition - Complaint results

Last Inspection - Date of Last Inspection

Lot - Tax block assigned by Department of Finance

Owner - Name of property owner, complaint was filed against.

Priority - Code assigned depending on severity of complaint

Received - Date complaint was received

ZIP - Zip Code of location of property

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DOB Violations

Use these codes within the violation number to help determine the type of DOB violation it is.

B - Boiler

BDM -Boiler

BMD - Boiler

C - Construction

E - Elevator

EIT - Elevator Safety Test

ES - Electric Sign

LL5 - Local Law 5 of 1973 (Fire Safety in Office Buildings)

LL10/80 - Local Law 10 of 1980 (Facades)

LL 10/81 - Local Law 10 of 1981 (Elevator Safety Test)

LL 16/84 - Local Law 16 of 1984 (Fire Safety)

LL58 - Local Law 58-Filing to legalize work

LL62/91 - Boiler

NRF - No Report Filed

P - Plumbing

S - Sign

V - DOB Violation

VECB - ECB Violation

VP - Violation Pending

VPW or VW - Violation Work Without a Permit

ZW - Zoning Violation

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ECB Query By Location

Premises - Place of occurrence (where violating condition was observed)

BIN - Unique 7-digit Building Identification Number, assigned by City Planning, to a specific building

Block - Tax block assigned by Department of Finance

Lot - Tax lot assigned by the Department of Finance

CB - Community Board - 3-digit identifier: Borough code is in the first position (1=Manhattan, 2=Bronx, 3=Brooklyn, 4=Queens, 5=Staten Island), last two digits = community board

Department of Buildings Violations & Compliance (summary box) - Total Issued - number of ECB violations issued at premises; Open - number of unresolved violations on property (no compliance recorded)

ECB Hearings (summary box) - Hearing Completed (or defaulted) - number of hearings that have been adjudicated or are in default; Pending - a violation that is awaiting either a hearing or a decision from the ECB

ECB Number - Unique 9 -digit number and letter combination identifying the violation

Department of Buildings Violation Status - Indicates if a violation has been recorded as corrected/uncorrected with the department and the status of a submitted Certificate of Correction or hearing, if dismissed.  Open - condition(s) cited in the violation remain uncorrected: Certificate Disapproved, Certificate Pending, No Compliance Recorded; Resolved - condition(s) cited in the violation have been corrected or the violation was dismissed by the ECB: Certificate Accepted, Cure Accepted, Compliance-Insp/Doc, or N/A-Dismissed (No certification required)

Respondent Name - Name of  individual or entity to whom the violation was issued

Viol Date - Date violating condition(s) was observed

Viol Type - Type of ECB violation issued.  AD - Administrative, BL - Boiler, CD - Cranes & Derricks, CN - Construction, EL - Elevator, HP - HPD, LL - Local Law, PA - Public Assembly, PB - Plumbing, PD - Physical Disabilities, QL - Quality of Life, SG - Signs, SS - Site Safety, Z - Zoning

Infraction Codes - Penalty schedule code used by the inspector/officer when issuing a violation.  For internal use only.

ECB Penalty Due - Outstanding penalty amount due to ECB/DOF for a specific violation

Severity - Indicates the severity level of the violation issued. 2008 Building Code:  Class 1 (Immediately hazardous), Class 2 (Major violation), Class 3 (Lesser violation)    1968 Building Code: Hazardous, Non-hazardous

Inspect Unit - Inspection unit of issuing inspector/officer

VIOL TYPE - Type of violation issued (i.e., Elevator)

ECB Hearing Status - Adjudication status of  violation at the ECB.  Cured/In-vio - admit, in violation, Certificate of Correction approved prior to first hearing date, no hearing required; Dismissed - violation dismissed at ECB; Default - respondent failed to appear for the scheduled hearing; In violation - violation upheld at ECB; Stipulation/In-vio - admit, in violation, Respondent entered into an agreement to correct the violating condition(s) and certify correction;  Publicly-Owned  - penalty is waived and no hearing is required due to public ownership; Pending - a violation that is awaiting either a hearing or a decision from ECB;  Written Off - penalty imposed at the ECB is legally uncollectable or publicly-owned property; Admit/In-vio - admission of guilt, full penalty is paid, no hearing required, Certificate of Correction required

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ECB Violation Details

Premises - Place of occurrence (where violating condition was observed)

Filed At - Non-standardized address for the place of occurrence

BIN - Unique 7-digit Building Identification Number, assigned by City Planning, to a specific building

Block - Tax block assigned by Department of Finance

Lot - Tax lot assigned by Department of Finance

Community Board - 3-digit identifier: Borough code is in the first position (1=Manhattan, 2=Bronx, 3=Brooklyn, 4=Queens, 5=Staten Island), last two digits = community board

Violation Open - A Certificate of Correction has not been approved for the violation or the violation was not dismissed at the ECB

Violation Resolved - A Certificate of Correction was approved or the violation was dismissed at the ECB

Violation Summary

ECB Violation Number - Unique 9 -digit number and letter combination identifying the violation

Severity - Indicates the severity level of the violation issued. 2008 Building Code: Class 1 (Immediately hazardous), Class 2 (Major violation), Class 3 (Lesser violation)    1968 Building Code: Hazardous, Non-hazardous

Certification Status - Status of submitted Certificate of Correction or hearing, if dismissed.  Certificate Accepted, Cure Accepted, Compliance-Insp/Doc, Certificate Disapproved, Certificate Pending, No Compliance Recorded, or N/A-Dismissed (No certification required)

Hearing Status - Adjudication status of  violation at the ECB.  Cured - admit, in violation, Certificate of Correction approved prior to first hearing date, no hearing required; Dismissed - violation dismissed at ECB; Default - respondent failed to appear for the scheduled hearing; In violation - violation upheld at ECB; Stipulated - admit, in violation, Respondent entered into an agreement to correct the violating condition(s) and certify correction;  Publicly-Owned  - penalty is waived and no hearing is required due to public ownership; Pending - a violation that is awaiting either a hearing or a decision from ECB;  Written Off - imposed penalty  legally uncollectable or publicly-owned property; Admit/In-vio - admission of guilt, full penalty is paid, no hearing required, Certificate of Correction required

Penalty Balance Due - Outstanding penalty amount due to ECB/DOF for a specific violation

Respondent Information

Name - Name of  individual or entity to whom the violation was issued

Mailing Address - Mailing address of the respondent

License/Registration/Tracking Number - Number assigned to the skilled trade person/contractor or licensed professional cited as the respondent in the violation

Violation Details

Violation Date - Date violating condition(s) was observed

Served Date - Date violation was legally served.

Device Type - Type of device cited in the violation i.e, Elevator, Boiler

Device Number - Identification number assigned by the department to an elevator or boiler device

Violation Type - Type of ECB violation issued.  AD - Administrative, BL - Boiler, CD - Cranes & Derricks, CN - Construction, EL - Elevator, HP - HPD, LL - Local Law, PA - Public Assembly, PB - Plumbing, PD - Physical Disabilities, QL - Quality of Life, SG - Signs, SS - Site Safety, Z - Zoning

Inspection Unit - Inspection unit of the issuing inspector/officer

Infraction Codes - Penalty schedule code used by the inspector/officer when issuing a violation.  For internal use only.

Section of Law - Specific section of law cited by the inspector/officer

Standard Description - Standard description of the violating condition

Specific Violation Condition(s) and Remedy - Condition(s) cited by the inspector/officer and a possible remedy

Issuing Inspector ID - Badge number of the inspector/officer that issued the violation

Issued as Aggravated Level - No - not issued as an Aggravated violation; Aggravated Offense Level 1 - the same condition or charge was observed against the respondent at the property within 3 years of the date of issuance of current violation; Aggravated Offense Level 2 - 1) Violating conditions may have resulted in a accident causing serious injury or death or posed a significant risk thereof, or affected a significant number of persons; or 2) respondent failed to provide the Department with requested information in support an an investigation; or 3) respondent has a history of non-compliance with laws, rules or regulations enforced by the Department at any location throughout the City;  Multiple Offense (1968 Building Code) - the same condition or charge was observed against the respondent at the property within 18 months of the date of issuance of current violation

DOB Violation Number - A number that corresponds to the specific ECB violation.  DOB number is comprised of the issuance date of the violation in YYYYMMDD format, the unit code and violation sequence number. Used for internal tracking only. Not a separate violation

Dept. of Buildings Compliance Information

Certification Status - Status of submitted Certificate of Correction or hearing, if dismissed.  Certificate Accepted, Cure Accepted, Compliance-Insp/Doc, Certificate Disapproved, Certificate Pending, No Compliance Recorded, or N/A-Dismissed (No certification required)

Certification Submission Date - Latest date the Certificate of Correction was received by the Administrative Enforcement Unit (AEU)

Certification Disapproval Date - Lastest date the Certification of Correction submission was disapproved by the Administrative Enforcement Unit (AEU) 

Compliance On - First recorded date of compliance with the DOB

Stipulated Compliance Due Date - The agreed upon date to file a Certificate of Correction

ECB Hearing Information

Scheduled Hearing Date - Last scheduled hearing date

Hearing Time - Last scheduled hearing time

Hearing Status - Adjudication status of  violation at the ECB.  Cured/In-vio - admit, in violation, Certificate of Correction approved prior to first hearing date, no hearing required; Dismissed - violation dismissed at ECB; Default - respondent failed to appear for the scheduled hearing; In violation - violation upheld at ECB; Stipulated - admit, in violation, Respondent entered into an agreement to correct the violating condition(s) and certify correction;  Publicly-Owned  - penalty is waived and no hearing is required due to public ownership; Pending - a violation that is awaiting either a hearing or a decision from ECB;  Written Off - imposed penalty  legally uncollectable or publicly-owned property; Admit/In-vio - admission of guilt, full penalty is paid, no hearing required, Certificate of Correction required

ECB Penalty Information

Penalty Imposed - Penalty amount imposed at the ECB

Adjustments - Modification of the penalty imposed at the ECB

Amount Paid - Penalty amount paid to ECB/DOF

Penalty Balance Due - Outstanding penalty amount due to ECB/DOF

Court Docket Date - Date the penalty judgement is docketed or filed with Supreme Court

Face Amount - Penalty charged at the time a violation is issued

ECB Violation History - Compliance Events

Cure (pre-hearing) - Date satisfactory correction was demonstrated to the Department, on certain violations, resulting in a finding of "in violation", zero penalty and no hearing

Compliance (post-hearing) - Date satisfactory correction was demonstrated to the Department

Compliance Verification Documentation - Date the Department verified correction through its own records

Compliance Verification Inspection - Date the Department verified correction by performing a reinspection

Stipulation (pre-hearing) - Date respondent entered into a stipulation agreement with the Department to correct the violation within 75 days of the stipulation date

ECB Violation History - Hearing Events

Hearing Assigned On - Date a violation was assigned to an Administrative Law Judge (ALJ) at the ECB

Adjourned - Date of  ECB action to postpone hearing to a later date

Default - Date respondent failed to appear at the ECB for a scheduled hearing

Written Off - Date penalty imposed at the ECB was deemed uncollectable

Stipulation (at hearing) - Date respondent entered into a stipulation agreement with the Department to correct the violation within 75 days of the stipulation date

Publicly-owned (no hearing) - Date hearing requirement was waived for a violation issued at a publicly owned property

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