BEGIN THE APPLICATION PROCESS
The goals of the early process steps are to gather key basic information about the site and the proposed development so that City Planning can advise the applicant on the type of land use application and the level of environmental analysis that will be necessary as part of the review. To begin the review process, you should follow the below steps:
Schedule an Informational Meeting with the relevant Borough Office
As a first step in the application process, prior to the submission of the PAS, you should contact the appropriate Borough Office to discuss your property and proposal at a brief Informational Meeting. You will be asked to submit a few basic materials in advance to inform the discussion. At the Informational Meeting, DCP and the applicant will discuss zoning, the neighborhood, and any plans affecting property in the project area.
Submit the Pre-Application Statement
At, or after, the Informational Interest Meeting, the Borough Office will inform you about whether or not a PAS should be submitted to the Department. DCP will provide you with a Project ID number for the PAS at this time.
The Pre-Application Statement (PAS) requests basic pertinent information about a proposed project. The PAS serves multiple goals:
- The PAS helps DCP advise applicants early in the process about their project and to better serve applicants throughout the review process. The PAS is not designed to assess the merits of the proposal.
- The PAS allows DCP to assign appropriate staff at the beginning of the review process and coordinate review across multiple divisions.
- The PAS provides a formal starting point for the application review process and allows DCP to start tracking progress of a project.
If DCP has not scheduled an Informational Meeting in 30 days, applicants may request a project ID and submit a PAS without participating in an Informational Meeting. If significant policy issues remain, applicants should understand that these projects may not be ready for an Interdivisional meeting within 30 days of receipt of the completed PAS. In these cases, DCP will contact the applicant or their representative to provide clear guidance on the next steps in the process.
What applications do not need to file the PAS?
- UDAAPs (stand alone only – HA)
- Office Space Leases by the City (PX)
- Business Improvement Districts (BD)
- Enclosed Sidewalk Cafes (EC)
- De Minimus City Map Changes (contact TRD for guidance)
- South Richmond Subdivisions
- South Richmond School Seats
- Landmarks and Historic Districts (HK)
- Amended Drainage Plans (MD)
- UWS Certifications (ZR 132‐51)
- Continued Uses – (Previously approved Acquisitions – PQ)
- Acquisitions (PQ)
- 105-45 Future subdivision Certification, Special Natural Area District
- 119-04 Future subdivision Certification, Special Hillsides Preservation District
However, if these actions are coupled with any other application type, the applicant should submit a PAS.
How to submit the PAS
The PAS may be submitted by email (preferred) or in person by visiting the Department of City Planning. To submit the Pre-Application Statement, please email: firstname.lastname@example.org
The basic information provided in the PAS will help DCP identify the appropriate planners and specialists to assign to the project. A Lead Planner from the relevant Borough or Division Office will be assigned to manage the proposed project; this planner will be the main contact for you throughout the review process. Planners from Technical Review, Environmental
Assessment and Review, and other specialty divisions will also be assigned at this time on an as needed basis. The Lead Planner will contact you if the PAS needs clarification or is missing any of the required attachments or critical information.
After the receipt of the PAS, the Lead Planner will contact you to confirm the receipt of your PAS. At this time, they may ask you to clarify material that you submitted, or to schedule an Interdivisional Meeting. The Interdivisional Meeting is an opportunity for you and any representatives you have retained to present the proposed project and site conditions to the assigned DCP team who will identify necessary actions, guide you in the preparation of application materials, and conduct environmental and technical analyses of the applications to ensure completeness. Following the Interdivisional Meeting, you will receive a summary of the discussion, decisions, and next steps necessary to continue the application process.
If a project is complex, more than one Interdivisional Meeting may be needed to determine the final actions. Each meeting will advance the goal of finalizing land use actions and moving the application process forward.
Some projects may require detailed environmental analysis that will entail a Reasonable Worst Case Development Scenario (RWCDS). At or soon after the Interdivisional Meeting, you will receive guidance on next steps for environmental review. If a RWCDS will be required, you will be asked to prepare a RWCDS Memo Template which will explain the applicant’s proposed assumptions for the RWCDS. The Department will review the contents of the Memo and, if necessary, set up a formal RWCDS meeting with the Lead Planner and the Environmental Assessment and Review Division to discuss the assumptions. Once DCP has agreed to the assumptions, DCP will issue a sign-off on the RWCDS and ask the applicant to begin to prepare the required City Environmental Quality Review application, which is required for many actions. See the Environmental Review Process page for more information.
To continue with preparing an application for filing, please move on to Step 3: Preparation of Land Use and Environmental Applications.