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420-3
Subject: "Carryover
of Annual Leave for Managers"
Supersedes:
Personnel Policy and Procedure No. 526-84
Source: Personnel
Order No. 88/5, as amended, containing the "Leave Regulations for
Management Employees"
Date: June
30, 1997
I. Background
Pursuant to Section 4.3 a. of Personnel Order No. 88/5, as amended,
"Preceding the end of the calendar year it shall be the employee's
responsibility to request permission to use annual leave in order to stay
below the maximum accumulation permitted. Any leave which exceeds the
maximum accumulated limits established by this section shall be converted
to sick leave except under the conditions described below in part b. of
this section."
In practice, this requirement places a burden on managers to request
permission to use annual leave although they know the requirements of
their jobs make it inappropriate to do so. This creates the situation
where a manager is expected to exercise sound judgment concerning the
need to forego annual leave, but is required to request annual leave,
which will be denied, in order to avoid having it converted to sick leave.
Therefore, the procedural requirements concerning the carryover of annual
leave from one calendar year to the next have been modified as set forth
below.
II. Policy
The requirements of Sections 4.3 a. and 4.3 b. of Personnel Order No.
88/5, as amended, will be met if the agency head, at the end of the calendar
year, issues a statement authorizing the carryover of excess annual leave
into the new year, specifically stating that the responsibilities of the
employee's position are such that the employee was expected to use his
or her judgment in determining whether the workload would permit an absence
for any length of time, and that if the employee had requested leave,
he or she would have been ordered to forego it.
III. Procedure
Agency heads should encourage employees to use their annual leave to
the extent compatible with the demands of the operations of the agency.
William J. Diamond
Commissioner
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Issue
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