DCAS Office of Citywide Procurement - Working with Us

The Office of Citywide Procurement (OCP) solicits and awards contracts for a wide variety of goods and services on behalf of all City agencies. DCAS manages a portfolio of approximately 1,000 multi-year requirement contracts and other citywide contracts which leverage the City’s buying power and maximize efficiencies by reducing duplicative work and making it easier for agencies to place orders.

Current Solicitations

What We Buy

OCP contracts for a wide variety of goods and services to support City agencies’ needs, including:

  • Asphalt
  • Audio Visual Equipment and
  • Supplies
  • Communications Equipment
  • Chemicals
  • Clothes
  • Copiers
  • Drugs and Pharmaceuticals
  • Dry Ice
  • Electronics and Electrical
  • Equipment
  • Fax Machines
  • Food
  • Forage
  • Fuel Oil
  • Gasoline
  • Genuine Repair Parts
  • Hardware
  • Hospital Equipment
  • Janitorial Equipment
  • Kitchen Equipment
  • Lab Equipment
  • Machinery
  • Metal Products
  • Micrographics
  • Motorized Equipment (cars, trucks, forklifts, etc.)
  • Nutritional Formula
  • Office Furniture
  • Office Machine Supplies
  • Office Equipment, Machinery, Systems and Supplies
  • Paints
  • Paper
  • Plumbing Supplies
  • Printing Services
  • Safety, Security
  • Sporting Goods
  • Subscriptions
  • Textiles
  • Toiletries
  • Tools
  • Toys
  • Typewriters and Typewriter Supplies
  • Water and Compact Water Coolers

In addition to the above items, OCP is working on additional solicitations for a wide variety of services in the building/site-maintenance, vehicle, office and other service categories.

How We Buy

Procurements by New York City mayoral agencies are governed by the Rules of the Procurement Policy Board (PPB). For an electronic version of the Rules, and proposed and final rule amendments since the publication date, please visit the PPB’s webpage.

Competitive Sealed Bids

A Competitive Sealed Bid (CSB) is used to solicit bids when a procurement value is expected to exceed $100,000. Vendors submit bids that are opened in a public meeting, and the contract is awarded to the qualified responsible vendor submitting the lowest responsive bid.

Requests for Proposals

Requests for Proposals (RFP) are used to obtain goods or services where a detailed specification with mandatory requirements cannot be developed. 

Procurements are publicly advertised in the City Record and City Record Online (CROL). Vendors enrolled in CROL will automatically receive email notices when new CSB and RFP solicitations are posted that match their commodity/service selections.

New York State Contracts

As City agencies often use New York State Office of General Services (OGS) contracts for a variety of goods and services, vendors may wish to apply to become New York State vendors.  Information and application forms can be found on the New York State OGS website.

To find out more information on how we buy, please contact the Director of Purchasing Operations at (212) 386-0423.

Standard Terms & Conditions

Click on the following links to view our Standard Terms and Conditions for GoodsServicesSubscriptions, and those contracts awarded without a solicitation (e.g., Sole Source or other Non-Bid).

Vendor Instructions

  • Procurement Solicitations over $100,000 are advertised in The City Record On-Line (CROL). CROL is a searchable database of all of the procurement notices that appear in the printed City Record, the official journal of the City of New York. The site offers registered vendors the ability to view and download current notices and solicitations and an archive of older notices. Registered vendors receive automatic email notification when new solicitations that match the commodity code in their profile are posted.  To subscribe or view bid notices online, visit www.nyc.gov/cityrecord 
  • Prospective vendors may enroll in the City’s Bidders’ Lists by creating an account in the City’s Payee Information Portal (PIP).  Firms can create and manage their account by visiting PIP, clicking on the “Activate” button, then following the online direction. Completion of your vendor information and commodity code listing is all that is required to be included on the City’s Bidders’ Lists. Your commodity code selections determine which solicitations you receive from the City.  A Commodity Code Enrollment Guide is available to assist you in this important step in PIP enrollment and account management.  Vendors who have questions or issues regarding online enrollment should contact the Vendor Enrollment Center at (212) 857-1680 or via email at vendorenrollment@cityhall.nyc.gov.
  • Responding to Bid Solicitations
    OCP solicitations are available in electronic format via CROL. In order to view and download the documents, you must enroll with CROL.

    Alternatively, you can also request that a printed copy be mailed to you by contacting OCP’s Vendor Relations by email via the form or fax (212) 669-7603. You must include the following information in your fax or email request: Bid Title; Bid Number; Bid Opening Date; Your Company Name, Full Address, Contact Person, Email Address and Telephone and Fax Numbers; and, if you have one, your FMS and/or DMSS Vendor ID Number. You can also request a package in person at OCP Vendor Relations, One Centre Street, 18th Floor South, New York, NY 10007.

  • Minority and Women-owned Business Enterprise
    If you are a Minority and Women-owned Business Enterprise (M/WBE) that has been in operation for at least a year, you can obtain M/WBE City certification to have greater access to contracting opportunities through classes, networking events, and targeted solicitations, and more. Access the City’s Enterprise Business Solutions portal and become certified.

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