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NYC Conflicts of Interest Board

Annual Disclosure

New York City's annual disclosure law, Section 12-110 of the City's Administrative Code, requires that approximately 8,500 New York City employees, elected officials, and candidates for office file annual reports of their financial affairs and outside positions and interests, as well as those of their spouses or domestic partner and dependent children.

The purpose of the annual disclosure law is to provide accountability by public servants, to focus the public servant, press, and media at least once a year on the public servant's private interests, and to help ensure that there are no prohibited conflicts of interest between City employees' official responsibilities and private interests.  For general information about annual disclosure, please first see the following:

On this page you will find materials related to Annual Disclosure, including the text of Section 12-110 of The Administrative Code, The Annual Disclosure Law, plain language materials, general articles on annual disclosure, how to request an Annual Disclosure Report, and links to information about EFD (Electronic Financial Disclosure).

●  Annual Disclosure FAQs (in PDF)
"Annual Disclosure" Section from the Board's Current Monograph (in PDF)

Requesting Annual Disclosure Reports
Annual Disclosure Reports are available to the public when a written request is submitted to the Board's Annual Disclosure staff. When notified that the reports are ready, requestors must come to the Board's offices with photo identification where they can either inspect the reports on the premises or obtain copies to take with them. There is a nominal fee for obtaining copies of reports. The complete procedure for requesting reports and the Annual Disclosure Report Inspection Form are found below.

Procedure for Requesting Annual Disclosure Reports (in PDF)
Annual Disclosure Report Inspection Form (in PDF)
Electronic Financial Disclosure Application Questions for reports filed before 2014 (in PDF)
Electronic Financial Disclosure Application Questions for reports filed in 2014 (in PDF)

Electronic Financial Disclosure
Filing Your 2013 Annual Disclosure Report (in PDF)
Filer's User Guide
Use of City Personnel to Complete Annual Disclosure Reports (in PDF)
Tips for Filing Your 2013 Annual Disclosure Report (in PDF)
Agency Contacts for Annual Disclosure (in PDF)
Electronic Financial Disclosure Application Questions for reports filed before 2014 (in PDF)
Electronic Financial Disclosure Application Questions for reports filed in 2014 (in PDF)

Interactive Exercise to Determine Reporting of Travel Expenses

2012 and 2013 Hashes
The Conflicts of Interest Board is publishing confirmation of receipts for the filing of 2012 and 2013 Annual Disclosure Reports in the City Record and on the Conflicts of Interest Board's website.

There are links below to access your confirmation for 2012 reports submitted during the period from August 1, 2013 to January 31, 2014, and all 2013 reports submitted on or prior to January 31, 2014. The information is sorted by agency, and within each agency, by your login identifier (i.e. your EIN or unique identifying number that you used to access the electronic filing program). Next to your login identifier, the date of filing will appear as well as a "hash" number, a unique sequence of 64 characters and numbers that serves as an electronic fingerprint for your particular filing as it existed at the time that it was submitted. We recommend that each filer make a copy of the published confirmation for his or her records. Please click on the link "2012 hashes" below for 2012 hashes and "2013 hashes" for 2013 hashes.

If you filed after January 30, 2014, confirmation will be published at a later date. Confirmation of the receipt of your filing will also be published in The City Record.

2012 hashes (in PDF)
2013 hashes (in PDF)

Annual Disclosure Appeal Decisions

 Pursuant to the Financial Disclosure Appeals Process, appeals granted on default are granted only for that calendar year, and the agency may place the employee on the list of required filers the following year.  On March 19, 2014, the Board dismissed the agency’s motion for reconsideration of its November 7, 2013, decision, finding that the only remedy in the Financial Disclosure Appeals Process for an appeal being granted on default was for the agency to place the employee on the list of required filers the following year.  See Board order 2014-1 (in PDF).     

On November 7, 2013, the Board found that an agency’s failure to provide employees with the full 14-day period to submit written materials in support of their appeals resulted in the appeals being granted on default. See Board order 2013-4 (in PDF).

On September 26, 2013, the Board found that certain Special Consultants employed by the Department of Health and Mental Hygiene are required to file an annual disclosure report because they have contracting responsibilities but other Special Consultants who do not have such duties are not required to file.  See Board order 2013-3 (in PDF).

On August 22, 2013, the Board ruled that an agency's premature determination of an appeal, failure to provide reasons for its decision, or failure to timely determine an appeal in and of itself will result in an appeal being granted on default. See Board order 2013-2 (in PDF).

On April 10, 2013, the Board ruled that DCAS Project Architects were not required to file annual disclosure reports but those with other titles (e.g., Project Manager, Assistant Director, Mechanical Engineer, and Associate Project Manager) were required to file annual disclosure reports. See Board order 2013-1 (in PDF).

On September 20, 2012, the Board ruled that tax conciliators in the Department of Finance are required to file annual disclosure reports. See Board order 2012-3 (in PDF).

On August 28, 2012, the Board held that the 14-day period in which an agency must render its decision commences 14 days after the date of the filing of the Notice of Appeal, i.e, the date the written statements are due, and that the agency must wait until expiration of this period before rendering its decision on a annual disclosure appeal. See Board order 2012-2 (in PDF).

On April 19, 2012, the Board found that an agency’s failure to set forth any reasons for its denial of an employee’s appeal is a failure to respond within the required time frame and granted the employees’ appeals on default. See Board order 2012-1 (in PDF).

The Board’s order finding that claims specialists in the Office of the Comptroller were required to file annual disclosure reports was upheld in State Supreme Court. Click the links to view the Board order and the Court Decision (in PDF).

● Financial Disclosure Appeals Process Agreed to by the City and DC37 (in PDF)

Financial Disclosure Law Amended
On December 12, 2012, Mayor Bloomberg signed Local Law 58 of 2012, amending the financial disclosure law, as proposed by the Conflicts of Interest Board. The law brings the City’s annual disclosure law into compliance with various State law mandates; creates a new form for filing by uncompensated members of policymaking City boards and commissions and by members, officers, and employees of City public authorities; and adds a minimal amount of required disclosure for current filers. Links to City Hall’s press release and the bill follow.

City Hall Press Release
Local Law 58 of 2012

Plain Language Materials and Other Publications
Annual Disclosure FAQs (in PDF)
"Annual Disclosure" Section from the Board's Current Monograph (in PDF)
Ethics in Gov't Act - Financial Disclosure (Article) (in PDF)
The January 1, 2004 NYC Financial Disclosure Law (Article) (in PDF)
Paper Version of the Annual Disclosure Report (in PDF)
Electronic Financial Disclosure Application Questions for reports filed before 2014 (in PDF)
Electronic Financial Disclosure Application Questions for reports filed in 2014 (in PDF)

Legal Documents
Section 12-110 of The Administrative Code, The Annual Disclosure Law (in PDF)
The Legislative History of the Annual Disclosure Law (in PDF)
Legal Analysis of Section 12-110 (in PDF)
Relevant Sections of Chapter 68 and Board Rules (in PDF)


 


    

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