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NYC Conflicts of Interest Board

Annual Disclosure

New York City's annual disclosure law, Section 12-110 of the City's Administrative Code, requires that approximately 8,500 New York City employees, elected officials, and candidates for office file annual reports of their financial affairs and outside positions and interests, as well as those of their spouses or domestic partner and dependent children.

The purpose of the annual disclosure law is to provide accountability by public servants, to focus the public servant, press, and media at least once a year on the public servant's private interests, and to help ensure that there are no prohibited conflicts of interest between City employees' official responsibilities and private interests.  For general information about annual disclosure, please first see the following:

On this page you will find materials related to Annual Disclosure, including the text of Section 12-110 of The Administrative Code, The Annual Disclosure Law, plain language materials, general articles on annual disclosure, how to request an Annual Disclosure Report, and links to information about EFD (Electronic Financial Disclosure).

●  Annual Disclosure FAQs (in PDF)
"Annual Disclosure" Section from the Board's Current Monograph (in PDF)

Requesting Annual Disclosure Reports

Annual Disclosure Reports are available to the public when a written request is submitted to the Board's Annual Disclosure staff. When notified that the reports are ready, requestors must come to the Board's offices with photo identification where they can either inspect the reports on the premises or obtain copies to take with them. There is a nominal fee for obtaining copies of reports. The complete procedure for requesting reports and the Annual Disclosure Report Inspection Form are found below.

Procedure for Requesting Annual Disclosure Reports (in PDF)
Annual Disclosure Report Inspection Form (in PDF)
Electronic Financial Disclosure Application Questions - Reporting Year 2013 (in PDF)
Electronic Financial Disclosure Application Questions - Reporting Year 2014 and After (in PDF)

Electronic Financial Disclosure

The deadline for submitting 2015 annual disclosure reports is May 6, 2016. Filers may access the Electronic Financial Disclosure Application from a City computer at: https://efd.nycnet/EFD and from a non-City computer at: https://efd.ra.nyc.gov. Employees may also file the Department of Investigation Executive Order 91 report and complete additional questions required by the Department of Education for its filers in this application.

Filing Your 2015 Annual Disclosure Report (in PDF)
Filer's User Guide
Use of City Personnel to Complete Annual Disclosure Reports (in PDF)
Tips for Filing Your 2015 Annual Disclosure Report (in PDF)
Agency Contacts for Annual Disclosure (in PDF)
Electronic Financial Disclosure Application Questions - Reporting Year 2013 (in PDF)
Electronic Financial Disclosure Application Questions - Reporting Year 2014 and After (in PDF)

Interactive Exercise to Determine Reporting of Travel Expenses 

2015 Hashes

The Conflicts of Interest Board is publishing confirmation of receipt of the filing of 2015 Annual Disclosure Reports in the City Record and on the Conflicts of Interest Board’s website.

For all 2015 reports submitted during the period from February 20, 2016 to November 18, 2016, the links below can be accessed to obtain your confirmation. The information is sorted by agency, and within each agency, by your login identifier (i.e. your EIN or unique identifying number that you used to access the electronic filing program). Next to your log in identifier, the date of filing will appear as well as a “hash” number, a unique sequence of 64 characters and numbers that serve as an electronic fingerprint for your particular filing as it existed at the time that it was submitted. For filers at mayoral agencies, please click on the link “mayoral hashes.” For filers at DOE, please click the link “doe hashes.” For filers at NYCHA, please click the link “nycha hashes.” For filers at HHC facilities, please click the link “hhc hashes.”

We recommend that each filer make a copy of the published confirmation for his or her records.

Publication of these receipts will also appear in the City Record.

If you filed after November 18, 2016, your confirmation will appear on COIB's website (www.nyc.gov/ethics) at a later date.

DOE Hashes

NYCHA Hashes

HHC Hashes

Mayoral Agency Hashes

 
Annual Disclosure Appeal Decisions
 

On February 11, 2016, the Board found that a DOT attorney whose suggested contract language which altered the criteria for bidders was required to file a financial disclosure report because his suggested changes could have affected the agency’s choice of contractors. See Board order 2016-2 (in PDF).      

 On March 24, 2015, the Board found that two DCAS employees with the civil service and office titles of Assistant Architect/Director of Roofs and Scaffolds and Landscape Architect II/Project Manager, respectively, are required to file annual disclosure reports because they have contracting responsibilities. See Board order 2015-1 (in PDF).     

Pursuant to the Financial Disclosure Appeals Process, appeals granted on default are granted only for that calendar year, and the agency may place the employee on the list of required filers the following year.  On March 19, 2014, the Board dismissed the agency’s motion for reconsideration of its November 7, 2013, decision, finding that the only remedy in the Financial Disclosure Appeals Process for an appeal being granted on default was for the agency to place the employee on the list of required filers the following year.  See Board order 2014-1 (in PDF).     

On November 7, 2013, the Board found that an agency’s failure to provide employees with the full 14-day period to submit written materials in support of their appeals resulted in the appeals being granted on default. See Board order 2013-4 (in PDF).

On September 26, 2013, the Board found that certain Special Consultants employed by the Department of Health and Mental Hygiene are required to file an annual disclosure report because they have contracting responsibilities but other Special Consultants who do not have such duties are not required to file.  See Board order 2013-3 (in PDF).

On August 22, 2013, the Board ruled that an agency's premature determination of an appeal, failure to provide reasons for its decision, or failure to timely determine an appeal in and of itself will result in an appeal being granted on default. See Board order 2013-2 (in PDF).

On April 10, 2013, the Board ruled that DCAS Project Architects were not required to file annual disclosure reports but those with other titles (e.g., Project Manager, Assistant Director, Mechanical Engineer, and Associate Project Manager) were required to file annual disclosure reports. See Board order 2013-1 (in PDF).

On September 20, 2012, the Board ruled that tax conciliators in the Department of Finance are required to file annual disclosure reports. See Board order 2012-3 (in PDF).

On August 28, 2012, the Board held that the 14-day period in which an agency must render its decision commences 14 days after the date of the filing of the Notice of Appeal, i.e, the date the written statements are due, and that the agency must wait until expiration of this period before rendering its decision on a annual disclosure appeal. See Board order 2012-2 (in PDF).

On April 19, 2012, the Board found that an agency’s failure to set forth any reasons for its denial of an employee’s appeal is a failure to respond within the required time frame and granted the employees’ appeals on default. See Board order 2012-1 (in PDF).

The Board’s order finding that claims specialists in the Office of the Comptroller were required to file annual disclosure reports was upheld in State Supreme Court. Click the links to view the Board order and the Court Decision (in PDF).

● Financial Disclosure Appeals Process Agreed to by the City and DC37 (in PDF)

Plain Language Materials and Other Publications
Annual Disclosure FAQs (in PDF)
"Annual Disclosure" Section from the Board's Current Monograph (in PDF)
Ethics in Gov't Act - Financial Disclosure (Article) (in PDF)
The January 1, 2004 NYC Financial Disclosure Law (Article) (in PDF)

Legal Documents
Section 12-110 of The Administrative Code, The Annual Disclosure Law (in PDF)
The Legislative History of the Annual Disclosure Law (in PDF)
Legal Analysis of Section 12-110 (in PDF)
Relevant Sections of Chapter 68 and Board Rules (in PDF)


 


    

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