City employees with most Mayoral agencies will log in using their Employee
Identification Number (EIN). If you are with a Mayoral agency, you may find your
EIN in the "Reference Number" field of your pay stub or contact your agency's
Human Resources department. All other employees will log in using their agency
acronym, the first initial of their last name, and the last four digits of their
Social Security Number (SSN). For example, if you work for NYCHA, the first
initial of your last name is h, and the last four digits of your Social Security
Number are 1234, your User ID (what you would enter in the EIN field of the Log
In screen) would be NYCHAh1234. All HHC filers must use 'HHC' as their
agency acronym, followed by the first letter of their last name and the last
four digits of their Social Security Number. In addition, there are some
instances where the agency liaison has created the ID using the first two
letters of the filer's last name. Please check with your agency liaison as to
your User ID.
NOTE: Check to see if employees at
your agency log in using EINs or "Constructed" Login/User IDs and get your
How you access the EFD Application will be
different depending on whether or not you are on the City's network (CityNet).
Most City agencies' computers are on CityNet, but your agency might not be, or
you might be trying to access the Application from home or another computer.
NOTE: To see if you are currently on
the City's network, try to access the Web site http://cityshare.nycnet/. If you can access
the page, you are on CityNet.
If you are on CityNet - you
can use your browser to access the EFD Application at the following
If you are not on CityNet - you can
access the EFD Application through the City's remote access (RA) system. Browse
to the following address: https://efd.ra.nyc.gov.
NOTE: Log in with the same User ID and
password as the EFD Application. Also note the addresses above start with https
- this is required to access the secure application.
NOTE: When logging in, your browser might
display a Security Alert like the one shown below. If so, simply hit YES to
continue. This does not impact the security of the application.
This will open the login page for the EFD
NOTE: If you do not
have Internet access at all from your work
location, contact your agency's Management of Information Systems (MIS)
When logging in for the first time in a filing period,
fill in the "EIN (Employee ID Number) field" and enter the temporary password
assigned from the filing packet.
At your first login, the application
will force the selection of a new password. Refer to the Password Strength
Requirements section below for information on how best to create a secure new
password. At the "Change Password" page, enter it in the "New Password" field,
and again in the "Confirm Password" field, and then click the SAVE button. Once
the password has been changed successfully, log in again with your new
After the first login, access the filing using your EIN and new
password. Passwords can be changed again at any time by clicking CHANGE PASSWORD
on the "Login" page.
Once your EIN and password have been accepted, the
EFD application will be opened to the EFD "Introduction" page.
receive an error message saying that your login ID is already using the
application. This may happen if you try to log in simultaneously in multiple
locations using the same EIN, or if you closed your previous session without
logging out. You will have the option of either proceeding and canceling the
previous session, or canceling your current attempting and keeping the old
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