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NYC Conflicts of Interest Board

Electronic Financial Disclosure

Logging In / Passwords
Table of Contents
Logging In, EINs, & User IDs
Password Strength Requirements
Forgotten Passwords

Logging In, EINs, & User IDs

City employees with most Mayoral agencies will log in using their Employee Identification Number (EIN). If you are with a Mayoral agency, you may find your EIN in the "Reference Number" field of your pay stub or contact your agency's Human Resources department. All other employees will log in using their agency acronym, the first initial of their last name, and the last four digits of their Social Security Number (SSN). For example, if you work for NYCHA, the first initial of your last name is h, and the last four digits of your Social Security Number are 1234, your User ID (what you would enter in the EIN field of the Log In screen) would be NYCHAh1234. All HHC filers must use 'HHC' as their agency acronym, followed by the first letter of their last name and the last four digits of their Social Security Number. In addition, there are some instances where the agency liaison has created the ID using the first two letters of the filer's last name. Please check with your agency liaison as to your User ID.

NOTE: Check to see if employees at your agency log in using EINs or "Constructed" Login/User IDs and get your agency acronym.

How you access the EFD Application will be different depending on whether or not you are on the City's network (CityNet). Most City agencies' computers are on CityNet, but your agency might not be, or you might be trying to access the Application from home or another computer.

NOTE: To see if you are currently on the City's network, try to access the Web site http://cityshare.nycnet/. If you can access the page, you are on CityNet.

If you are on CityNet - you can use your browser to access the EFD Application at the following address: https://efd.nycnet/efd.
If you are not on CityNet - you can access the EFD Application through the City's remote access (RA) system. Browse to the following address:

NOTE: Log in with the same User ID and password as the EFD Application. Also note the addresses above start with https - this is required to access the secure application.

NOTE: When logging in, your browser might display a Security Alert like the one shown below. If so, simply hit YES to continue. This does not impact the security of the application.

Security Alert

This will open the login page for the EFD application.

NOTE: If you do not have Internet access at all from your work location, contact your agency's Management of Information Systems (MIS) Department.

EFD Login Screen

When logging in for the first time in a filing period, fill in the "EIN (Employee ID Number) field" and enter the temporary password assigned from the filing packet.

At your first login, the application will force the selection of a new password. Refer to the Password Strength Requirements section below for information on how best to create a secure new password. At the "Change Password" page, enter it in the "New Password" field, and again in the "Confirm Password" field, and then click the SAVE button. Once the password has been changed successfully, log in again with your new password.

After the first login, access the filing using your EIN and new password. Passwords can be changed again at any time by clicking CHANGE PASSWORD on the "Login" page.

Once your EIN and password have been accepted, the EFD application will be opened to the EFD "Introduction" page.

You might receive an error message saying that your login ID is already using the application. This may happen if you try to log in simultaneously in multiple locations using the same EIN, or if you closed your previous session without logging out. You will have the option of either proceeding and canceling the previous session, or canceling your current attempting and keeping the old session active.

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Password Strength Requirements

Your password has to be a specific length and have a mix of various characters. This is typically referred to as "password strength." The password strength for this application is fairly high, given the sensitivity of the confidential information being collected.

Passwords must be at least eight characters long and contain a mix of letters and non-alphabetical characters (0, 1-9, #, &, etc.). Note that passwords are case sensitive.

It is critical to the security of your report that you choose a password that is as close to "random looking" as possible.

You should not use personal identifiers (names, dates of birth, addresses) but try to pick as your password something you will remember. For example, you could start with a word representing something that means something to you, like "sailboat." However, you should add characters such as ! @ $ % & ( ) [ ] + , and numbers or even the space key, to enhance security. An example of an undesirable password might be: sailboat45.  A more secure option would be "S@ail!boa&T45" Putting one or more characters in your password will greatly increase its security. 

NOTE: Treat your password with care - it protects your financial disclosure information. Do not choose a password that another person might be able to guess, e.g., your name, EIN, date of birth, or a family member's name. Choose a memorable password and don't write it down. And remember: do not share your password with anyone.

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Forgotten Passwords
Please try not to lose or forget your password, as it risks security breaches. If you do need to reset your password, the COIB will have to positively ID you over the phone or in person before doing so.

To see additional information about possible difficulties when logging in, see the Frequently Asked Questions or Troubleshooting sections near the end of this guide.

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