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Access to the Archives and Photograph Collection is available by appointment only on a limited basis. Please send a letter clearly indicating the information in which you are interested and how it will be used. Please be sure to include your name, mailing address, phone number and e-mail address, so that we can contact you. Researchers are required to abide by the following guidelines.
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Guidelines for Researchers
- All researchers must have an appointment. Failure to arrive at the appointed time may mean that staff will be unable to fulfill research requests.
- Staff will bring all materials to researchers.
- Only pencils may be used while handling the collections.
- All materials must be handled carefully. Failure to do so or to observe the following requests will result in the removal of the material.
- No eating, drinking or smoking is permitted.
- Direct tracing is not permitted.
- Researchers may take their own photographs with the permission of staff. Xeroxes, scans and professional photographic reproductions will be done only under the auspices of the Commission.
- Absolutely no material will be removed from the offices by a researcher for any reason.
- When reproducing materials from the Art Commission's own collection, researchers must cite the Art Commission with the credit line, "Collection of the Art Commission of the City of New York."
- Researchers should be aware that the Art Commission cannot and does not provide clearances or permissions to reproduce works owned by third parties. However, the Art Commission does make its collections and archives available to the public, and provides access to information that may assist researchers in ascertaining what rights or permissions need to be obtained, and from whom, for the reproduction of works in publications or other media. Once permission has been granted by the copyright owner, the Art Commission requests that it be credited with the line "from the Collection of the Art Commission of the City of New York."
Please be advised that the material that the Commission provides to you may be protected under the Copyright Act, 17 United States Code sections 101, et seq. Reproduction of the material; preparation or modifications or adaptations of the materials; or distribution of copies of the materials by sale, rental, lease or lending may violate the Copyright Act. If you wish to make uses of the material beyond the fair use authorized by section 107 of the Copyright Act, please contact the copyright owner to obtain the appropriate license. Copyright information may be obtained through the Library of Congress.
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