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NYC Administration for Children's Services: The City's child welfare agency, dedicated to protecting children and strengthening families
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Assistance for Adoptive Parents


After your adoption has been finalized there may be circumstances where you need help in parenting and providing for the needs of your child. This website provides information about adoption subsidy and services available to help you and your child. The following topics are covered:

Adoption Subsidy

Medical Assistance

Forms

Post Adoption Services

Frequently Asked Questions

  1. How do I request direct deposit of my adoption subsidy or change my direct deposit information?
  2. How do I request a budget letter (verification of income)? 
  3. How do I change my address? How long will it take?
  4. Can an adopted child receive subsidy checks instead of an adoptive parent? Can the subsidy payments be transferred to a different payee?
  5. Is the adoption subsidy impacted by the adoptive parent’s income?
  6. I live outside of New York State with my adopted child. How do I get Medicaid for my child?
  7. My child has emotional/physical disabilities that I did not know about when I adopted him/her. Can I get help for my child? Can I receive additional subsidy? What do I need to do?
  8. I am recently married. How can I change my case name?
  9. My adopted child has left my household. What do I do with the subsidy payments?
  10. Are post-adoption services available?


Adoption Subsidy

Family

An adoption subsidy is a monthly payment mandated by law to be made for the care, maintenance, and/or medical needs of a child who fits the definition of handicapped or hard-to-place as defined by State law and regulations. Subsidy payments must be documented in a written agreement, and may not be changed except under certain conditions.

Subsidy payments are available to all eligible children until the age of 21 regardless of the adoptive parent’s income. These payments are discontinued only when it is determined by a social services official that the adoptive parent(s) is no longer legally responsible for the support of the child or that the child is no longer receiving any support from the parent(s).

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Eligibility Requirements for Adoption Subsidy

Any child adopted while in the care of ACS who fits the definition of handicapped or hard-to-place as defined by State law and regulations is eligible to receive adoption subsidy assistance. Click on this link for more information on eligibility for Subsidy Assistance (http://www.ocfs.state.ny.us/adopt/subsidy.asp)

Once you are receiving subsidy assistance for your child, there are certain requirements to keep your account in good standing. The following sections will help ensure that you receive assistance in a timely manner.

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Recertification

A recertification letter is sent out annually to adoptive parents two months before your certification is to expire. It is your responsibility to inform us when you are no longer legally responsible or providing support for the child(ren) for whom you are receiving adoption subsidy payments in your household.

Important Note: If you did not receive your recertification letter, contact the Adoption/KinGAP Subsidy Information Line at (212) 676-2825.

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Change of case name due to marriage, divorce/separation, or death of parent

To change your case name because of marriage, divorce/separation, or death of a parent (payee); you must provide us with your case number, name and address, and a copy of the following applicable documentation:

  • Marriage certificate
  • Divorce certificate
  • Death certificate
  • In the case of a divorce/separation, a notarized document from either of the adoptive parents requesting his/her name to be removed from the subsidy check.

Please send the documentation by mail or fax to:

Mail
NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

Fax:
(212) 676-9032

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Change of address

To notify ACS of a change of address, complete the Adoption Subsidy Change of Address Request Form. The form must be signed by each payee on the Adoption Subsidy Agreement, i.e., each adoptive parent, or legal guardian/representative payee/adopted youth (who is own payee). Include your old and new addresses and a contact telephone number where you can be reached during the day. Each payee must attach a copy of ONE of the following acceptable forms of photo ID:

  • Medicaid card
  • SNAP card
  • U.S. Passport
  • Valid driver’s/Non-driver’s State ID

Special Note: If changing an address because of domestic violence, you must submit a copy of both an acceptable photo ID and a court order of protection/restraining order.

Please send the completed form and documentation by mail or fax to:

Mail
NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

Fax:
(212) 676-9032

If we receive your request before the 10th of the month, you will receive your subsidy check the following month at the new address.

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Change of status of adopted child

Family

If there is a change of status of your adopted child - for example, the child entered into military service, marries, or dies - you must inform us by providing the following applicable information and documentation:

  • Your case number
  • Your case name and address
  • Your child’s name
  • Military service orders or a notarized letter from parent stating that adopted child is in military service
  • Marriage certificate
  • Name of deceased child
  • Death certificate (copy)

Please send the documentation by mail or fax to:

Mail
NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

Fax:
(212) 676-9032

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Transfer of Adoption Subsidy Payments

Under certain circumstances adoptions subsidy payments may be transferred a to new payee. These include:

Death of sole or remaining parent

The adoption subsidy payments may be transferred to a different payee if the sole or sole remaining parent dies. If the adopted youth was under 18 at the time of the death of the sole or sole remaining adoptive parent, the person who becomes full guardian by order of the Court may apply for the transfer of subsidy payments to care for the adopted child.

The following documents are required to process this request:

  • Letter of guardianship/order of custody
  • Death certificate of sole or sole remaining adoptive parent
  • Original adoption subsidy agreement
  • Notarized statement( Guardian/Custodian) requesting transfer of payments
  • Copy of child’s post-adoption birth certificate
  • Photo ID (guardian)
  • Copy of SS card (guardian)
  • Legal proof of age(guardian)
  • Proof of address (guardian)

If the adopted child was between 18 and 21 at the time of the death of the sole or sole remaining parent, he or she may apply for the subsidy to be transferred to him or herself, or to a representative payee on his/her behalf. The following documents are required to process this request:

  • Death certificate of the sole or sole remaining adoptive parent
  • Notarized statement of consent from youth/ representative payee
  • Copy of post adoption birth certificate
  • Copy of photo ID
  • Proof of address
  • Copy of social security card
  • Face-to-face interview

Guardian to guardian

If the sole or sole remaining adoptive parent died, and a custodian or guardian is assigned as the new payee, but the youth feels that the guardian/custodian is not representing him/her adequately, he or she can petition the court to have a new guardian/custodian put in place, and the subsidy payment can be transferred to the new guardian/custodian.

ACS must be notified if the sole or sole remaining adoptive parent has died. A copy of the death certificates or death notice should be sent by mail or fax to:

Mail
NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

Fax:
(212) 676-9032

To begin the process for transfer of adoption subsidy payments, call the Adoption /KinGAP Subsidy Information Line at (212) 676-2825.

Important Note: If the child was under the age of 18 at the time of death of the sole or sole remaining adoptive parent, even though he or she may be over 18 now, he or she cannot have the subsidy transferred to them. A guardian/custodian must be assigned by the court so that the subsidy can be transferred and so that youth who is 18 or older may continue to receive the adoption subsidy maintenance.

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Requesting post finalization/ post adoption subsidy upgrade

In limited circumstances, a child adopted without subsidy may be eligible for a post finalization request for subsidy if the child had a pre-existing condition that was unknown to the adoptive parent(s) and had been diagnosed after the adoption was finalized. Additionally, children adopted with a subsidy may undergo a worsening of the conditions for which the subsidy was initially approved. If these conditions change to the extent that the qualifications for a higher rate are met, a post adoption subsidy upgrade may be requested.

In order to process your upgrade request, you will need to submit a copy of a current examination/evaluation administered either by a physician (M.D.), a psychiatrist (M.D.), or a psychologist (Ph.D.). The following elements must be in the evaluation:

  • The child’s evaluation must include the child’s diagnosis/diagnoses as categorized by DSM-V format. The evaluation should describe the current behavioral or health management needs of the child with a history and description of the special needs that the parent must address. Doctors need to be specific about child need, describing behaviors, frequency and severity of the problems, intervention requirements, testing, results, diagnosis/diagnoses (and date of diagnosis), treatment recommendations and prognosis. The doctor’s recommendation must be included on the evaluation and it must bear the doctor’s signature stamp and state license number. Please note that this evaluation must be no older than one year.
  • The evaluation must either show that the condition was pre-existing and not known to the parent or diagnosed prior to finalization of the adoption, or that it was a known condition that has now worsened and requires a higher level of care. Upgrade requests for unchanged or stable conditions that existed at the time of the adoption but which were not fully documented will not be approved.

Aside from the medical evaluation, you will need to submit copies of all of the following:

  • A photocopy of the Birth Certificate of the adopted child
  • A full copy of the original Adoption Subsidy Agreement
  • A copy of the original Adoption Certificate

Additionally, on a separate piece of paper, please include all of the following information: The adoptive parent(s)’ or Legal Guardian(s)’ name(s), complete address (including city, state, and zip code), daytime telephone number, evening telephone number, name of the adoptive child, adoptive child’s date of birth and the date the adoption was finalized.

Mail all the required documents to:

The Administration for Children’s Services
Post-Adoption Subsidy Upgrade
150 William Street, 8th Floor
New York, NY 10038
Attention: Adoption Subsidy Unit

Important Note: Packages that are missing any of the aforementioned documents cannot be processed and will be returned to you. Please only send ONLY complete copies of all of the requested documentation and to provide full copies of each of these documents.

Rate changes occur automatically for the following reasons:

  • Age adjusted rate: This depends on the child’s age group at the time of the adoption. Rates are adjusted in age groups 0-3 years old, 4-5 years old, 6-11 years old, 12-15 years old, and 16-21 years old.
  • Cost of Living Adjustment (COLA): Periodically, the New York State Office of Children and Family Services will adjust the subsidy rate.

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Requesting an Adoption Subsidy Budget Letter/Income Verification Letter

Contact the Adoption/KinGAP Subsidy Information Line at (212) 676-2825 to request an Adoption Subsidy or Income Verification Letter. Parents should have the following information available when requesting adoption subsidy budget letters:

  • Case Name
  • Case Number
  • Name and date of birth of the youngest child in the home
  • Current mailing address (should be the same as the one we have on file?
  • Current Phone number

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Non-Receipt of Adoption Subsidy Checks (Lost or Stolen)

Adoption subsidy checks are mailed during the first week of each month and represent payment for the prior month.

Note: The US Postal Service will not send subsidy checks to a forwarding address (checks will be returned to ACS). Adoptive parents must notify us of a change of address so that checks may be sent directly to the correct address.

If the subsidy check is not received by the 15th day of the month, adoptive parents should contact the Adoption/KinGAP Subsidy Information Line at (212) 676-2825.

When contacting ACS, staff will provide you with information about obtaining, completing, and submitting the Statement of Non-Receipt of Subsidy Check Form, if necessary.

ACS will send you two (2) forms, both of which must be completed, notarized, and signed by the adoptive parent(s)/payee(s) and mailed to:

NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

You may fax a copy of the completed form to 212-676-9032; however, both copies of the completed, notarized, signed form must be mailed to the address above so that staff may complete processing.

ACS staff will review your request and checks will be reissued as appropriate. If your case requires further review or bank investigation, the investigation may take up to three months. Once the process is complete, the original adoption subsidy check will be cancelled.

When returning adoption subsidy checks to ACS, please be sure to write the word‘VOID” across the face of the check (with an ink pen) prior to sealing the envelope. All returned checks may be sent via U.S. Postal Service to the following address:

NYC Administration for Children’s Services
ACS Banking Unit, 10th Floor
150 William Street
New York, NY 10038

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Direct Deposit

Direct Deposit services are available and your monthly adoption subsidy payments can be directly deposited into your bank account. If you would like to:

  • Submit a new direct deposit application
  • Change your banking information
  • Stop direct deposit

Note: Your current address must be on file prior to submitting a direct deposit request.

Adoptive parents must notify us of a change of address so that checks may be sent directly to the correct address. Parents may contact the Adoption/KinGAP Subsidy Information Line at (212) 676-2825 or download the Adoption Subsidy Change of Address Request Form.

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Suspension of Subsidy Checks and Lifts of Suspensions

Suspensions

Subsidy maintenance continues for as long as your child remains in your care (until the age of 21) as long as you continue to provide care and support for your child. If your child has moved out and you are no longer supporting him or her, you must request that the subsidy maintenance payments be suspended. To request a suspension of payment please send a notarized letter with:

  • Your name and address
  • Your child’s name
  • Your child’s date of birth
  • The case number
  • The reason that you wish to suspend the payment

To:

NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

Lifts of Suspensions

If the subsidy maintenance check for your child had previously been suspended, but then afterward the child returned to your home, you can request that the payment suspension be lifted by mailing a notarized letter with the following information:

  • Your name and address
  • Your child’s name
  • Your child’s date of birth
  • The case number
  • The reason for requesting the lift of the suspension of payment
  • A notarized letter from the youth that you are supporting them or that they have returned to your home, or
  • A letter from an agency that the child was placed at stating that the youth is now back in your care as of a particular date.

Mail the documents to:

NYC Administration for Children’s Services
Adoption Subsidy Mail Center
150 William Street, 14th Floor
New York, NY 10038

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Medical Assistance

Adopted children may also be eligible for the federal Medical Assistance Program (MAP) or for state-funded Medical Subsidy. Adoption Subsidy Medicaid stops when a child receiving assistance at the hard-to-place rate reaches 18 and at age 21 for a handicapped child. Children who still require medical assistance after 18 or 21 are automatically transitioned to community Medicaid for a period of 4 months. Before the expiration of the 4 months extension, adoptive parent(s) will receive a recertification package from MAP. It is the responsibility of the adoptive parent(s) to complete and return the recertification package to MAP. Once MAP receives the package, a determination of your child(ren)’s eligibility to continue receiving Medicaid coverage would be made.

New York State Medicaid Cards are not accepted in other states. If you plan to move to another state, prior to moving to check on your prospective state of residence’s policy regarding this issue. If your child has turned 18, the new state has stopped the Medicaid, and your adoption subsidy agreement states that it should continue to age 21, you should call the Adoption/KinGAP Subsidy Information Line at 212-676-2825 and follow the prompts for out-of-state Medicaid to find out what your options are regarding New York State Medical Assistance. We will also close your child(ren)’s New York Medicaid and submit the paperwork for the Medicaid to be opened in the new state of your residence.

You will need to provide copies of the child(ren)’s birth certificate, Adoption Subsidy Agreement, and social security card or number.

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Forms

Statement of Loss, Theft, or Non-receipt of Social Services Check
Contact the Adoption/KinGAP Subsidy Information Line at (212) 676-2825 or by e-mail ACSAdoption@dfa.state.ny.us

Change of Address Form

Direct Deposit form

To learn more about subsidized adoption, please visit New York State Adoption Services Website at: http://www.ocfs.state.ny.us/adopt

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Post Adoption Services

Social services are available to support and assist adoptive families. Please click on this link for a list of resources that can help you to identify needed services, direct you to community resources and other adoptive parents, or just to provide a listening ear.

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