Important EarlyLearn NYC News
Delegate Agency Policy Committee (DAPC) Parent Elections
It's time for the 2014-2015 Parent Elections! Here are the forms and appendices that you need to successfully complete the process.
For Head Start and Dual agencies, elections must be completed by December 12, 2014. As a reminder, ACS needs the Head Start and Dual Eligible Election forms to document and certify the parent election process.
2014-2015 Head Start & Dual Eligible Parent Election Documents 2014-2015 DAPC
For Child Care agencies, elections must be completed by October 31, 2014. The Child Care Election booklet contains all the forms that you need to document and certify the parent election process.
2014-2015 Child Care election Documents 2014-2015 Child Care Election Booklet
For Programs and Providers, please visit our HootMail Archives Page click here
ACS Contact Information
- For programmatic and general questions, contact your assigned PDU Team Leader- click here.
- For eligibility and enrollment questions, contact your assigned Resource Area Director (link below).
- For fiscal questions, contact your assigned Budget Analyst- click here.
Program Information Report 2012-2013
The Program Information Report (PIR) is an annual federal report that collects program level data describing children and families enrolled in Head Start and the services provided, including information on staff, characteristics of enrolled children and families, health services (medical, dental, mental health), services to children with disabilities, and family services. This PIR covers a period coinciding with the first 9 months of EarlyLearn NYC. Programs reporting were those with Head Start and/or Dual models. Click here.
ACS Head Start Community Assessment 2013
The Community Assessment is a comprehensive report of the needs and services in New York City that impact the ACS Head Start program, its delegate agencies, families and children, as well as service capacity and access. The findings from the Community Assessment highlight the many complex challenges faced by Head Start programs and families in New York City, and identify communities with risks to child well-being.
While conducting a Community Assessment is a requirement for Head Start programs, the information contained is useful for the entire EarlyLearn community.
Head Start Information
1. DOHMH - Children in Early Childhood Programs (info for parents and physicians)
2. Citywide Immunization Registry
3. DOHMH - Resource List for Group Child Care (revised March 2014)
4a. DOHMH - Disease Reporting Requirements (July 2012 letter)
4b. DOHMH - Communicable Disease Chart
5. Required Staff Training & Certifications - Resources List (April 2014)
6. Cleaning, Sanitizing & Disinfecting
7. Daily Health & Safety Checklist
ACF letter and HSKI FAQs & conference transcript
Head Start Directors' Meeting Powerpoint 2013.03
Head Start Key Indicators - March 2014 HS Directors' Meeting
OHS - Governance, Leadership & Oversight Capacity Screener
OHS - Health & Safety Screener
Eligibility and Enrollment
Please click the on the following links for contact person at the Resource Areas
Brooklyn & Staten Island
Click here for current Resource Area (RA) Directory
Eligibility and Enrollment Manual
Click here for August - September 2012 training manual
Eligibility Application Packets
The following documents and forms are used when determining a family’s eligibility for EarlyLearn. For specific questions on any form, please contact your Resource Area (RA). Their contact information can be found in the RA Directory.
Click here for Application Checklist
Click here for Notice of Eligibility and Day Care Service and Fee Agreement (ACD 1513)
Click here for Referral to Employer for Employee Income Information (CS 1069)
Click here for Vocational Training Verification (CS 1082)
Click here for ACS History Sheet (W-25)
Instructions for Completing Your Application for Child Care Subsidy (CS 925A) Click here
Web-Based Enrollment System (WES)
Below is the link to the Web-based Enrollment System (WES). Simply clink on this link to bring you to the sign-in page: https://a069-ra1.nyc.gov/WES
Web-Based Enrollment System (WES) Training Materials
Below are links to WES training materials and User Guides. Please click on the links provided to download the information.
. Attendance User Guide
· Placements User Guide
· All Desk Aides
NYC School Readiness Goals
EarlyLearnNYC seeks to elevate the quality of early care and education throughout the City of New York by evidencing the concept of research in daily practice. In partnership with the NYC Department of Education, ACS has crafted the NYC School Readiness Goals for the 2012-2013 School Year. The NYC School Readiness Goals were developed against the backdrop of the Parent and Family Engagement Framework; The Head Start Child Development and Early Learning Framework; Framework for Programs Serving Infants and Toddlers and Their Families; NYS PreKindergarten Foundation for the Common Core; NYC DOE Quality Review Rubric and results of our analysis of this year’s child outcomes data.
Please click on the links below for:
ACS & DOE Behavior Management Statement --- Click here for guidance on behavior management
Field Trip Administrative Advisory for Child Care and Head Start Providers
ACS encourages programs to provide opportunities to enrich and expand children's experiences through developmentally appropriate neighborhood walks and field trips. All trips require written parental consent and should be planned to ensure the health, safety and adequate supervision of all children at all times. The following guidelines are intended to help center-based Child Care and Head Start programs in developing and implementing their trip policies and Lost Child Protocol.
For Voucher Providers and Other Programs
New York State Market Rate (UPDATED INFO)
New York State Office of Children and Family Services established the maximum rates for New York City Child Care. Rate increases may be requested once a year and must be justified with documentation. The request and documentation process requires the submission of a completed application. Please use the appropriate instructions and application, based on the type of program/provider, by clicking on the link below:
- Group Day Care Program
- Licensed Group Family or Registered Family Child Care Provider
- Legally Exempt (Informal) Provider
- Also needed for submission:
Legally-Exempt/Informal Child Care Provider Enrollment
New York State regulations require all legally-exempt child care providers (also known as informal providers) who provide child care services for a child residing in New York City to be approved, enrolled, and monitored by the Women’s Housing and Economic Development Corporation (WHEDco), New York City’s Legally-Exempt Enrollment Agency. Learn more and get the required forms