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Child Care & Head Start

EarlyLearn NYC

 

 Important EarlyLearn NYC News

Delegate Agency Policy Committee (DAPC) Parent Elections

It's time for the 2014-2015 Parent Elections! Here are the forms and appendices that you need to successfully complete the process.

For Head Start and Dual agencies, elections must be completed by December 12, 2014. As a reminder, ACS needs the Head Start and Dual Eligible Election forms to document and certify the parent election process.

2014-2015 Head Start & Dual Eligible Parent Election Documents 2014-2015 DAPC


For Child Care agencies, elections must be completed by October 31, 2014. The Child Care Election booklet contains all the forms that you need to document and certify the parent election process.

2014-2015 Child Care election Documents 2014-2015 Child Care Election Booklet

HootMail!

For Programs and Providers, please visit our HootMail Archives Page click here

Self-Assessment

The deadline for Self-Assessment 2014 was April 30. Please contact your ACS Program Team Leader with any questions or for copies of Appendices A – H.




ACS Contact Information

EarlyLearn Eligibility and Enrollment

EarlyLearn Program Development & Management

For Voucher Providers and Other Programs




ACS Contact Information

  • For programmatic and general questions, contact your assigned PDU Team Leader- click here.
  • For eligibility and enrollment questions, contact your assigned Resource Area Director (link below).
  • For fiscal questions, contact your assigned Budget Analyst- click here.

Top

EarlyLearn Eligibility and Enrollment

Top

Resource Areas

Please click the on the following links for contact person at the Resource Areas

      Bronx

      Brooklyn & Staten Island

      Manhattan

      Queens

      Click here for current Resource Area (RA) Directory

Eligibility and Enrollment Manual

Click here for August - September 2012 training manual

Eligibility Application Packets

The following documents and forms are used when determining a family’s eligibility for EarlyLearn.  For specific questions on any form, please contact your Resource Area (RA).  Their contact information can be found in the RA Directory.

Click here for Application Checklist

Click here for Notice of Eligibility and Day Care Service and Fee Agreement (ACD 1513)

Click here for Referral to Employer for Employee Income Information (CS 1069)

Click here for Vocational Training Verification (CS 1082)

Click here for ACS History Sheet  (W-25)

Instructions for Completing Your Application for Child Care Subsidy (CS 925A) Click here

Web-Based Enrollment System (WES)

Below if the link to the Web-based Enrollment System (WES).  Simply click on this link to bring you to the sign-in page: https:\\a069-ra1.nyc.gov/WES

EarlyLearn Program Development & Management

Top

Program Information Report 2012-2013

The Program Information Report (PIR) is an annual federal report that collects program level data describing children and families enrolled in Head Start and the services provided, including information on staff, characteristics of enrolled children and families, health services (medical, dental, mental health), services to children with disabilities, and family services.  This PIR covers a period coinciding with the first 9 months of EarlyLearn NYC. Programs reporting were those with Head Start and/or Dual models. Click here.

Top

ACS Head Start Community Assessment 2013

The Community Assessment is a comprehensive report of the needs and services in New York City that impact the ACS Head Start program, its delegate agencies, families and children, as well as service capacity and access. The findings from the Community Assessment highlight the many complex challenges faced by Head Start programs and families in New York City, and identify communities with risks to child well-being.

While conducting a Community Assessment is a requirement for Head Start programs, the information contained is useful for the entire EarlyLearn community.

Top

Additional Head Start Information

1.  DOHMH - Children in Early Childhood Programs (info for parents and physicians)

2.  Citywide Immunization Registry

3.  DOHMH - Resource List for Group Child Care (revised March 2014)

4a. DOHMH - Disease Reporting Requirements (July 2012 letter)

4b. DOHMH - Communicable Disease Chart

5.  Required Staff Training & Certifications - Resources List (April 2014)

6.  Cleaning, Sanitizing & Disinfecting

7.  Daily Health & Safety Checklist

Top

NYC School Readiness Goals

EarlyLearnNYC seeks to elevate the quality of early care and education throughout the City of New York by evidencing the concept of research in daily practice. In partnership with the NYC Department of Education, ACS has crafted the NYC School Readiness Goals for the 2012-2013 School Year. The NYC School Readiness Goals were developed against the backdrop of the Parent and Family Engagement Framework; The Head Start Child Development and Early Learning Framework; Framework for Programs Serving Infants and Toddlers and Their Families; NYS PreKindergarten Foundation for the Common Core; NYC DOE Quality Review Rubric and results of our analysis of this year’s child outcomes data.

Please click on the links below for:

ACS & DOE Behavior Management Statement --- Click here for guidance on behavior management

Top

Field Trip Administrative Advisory

ACS encourages programs to provide opportunities to enrich and expand children's experiences through developmentally appropriate neighborhood walks and field trips. All trips require written parental consent and should be planned to ensure the health, safety and adequate supervision of all children at all times. The following guidelines are intended to help center-based Child Care and Head Start programs in developing and implementing their trip policies and Lost Child Protocol.

Top

For Voucher Providers and Other Programs

Top

New York State Market Rate

New York State Office of Children and Family Services established the maximum rates for New York City Child Care.  Rate increases may be requested once a year and must be justified with documentation.  The request and documentation process requires the submission of a completed application.  Please use the appropriate instructions and application, based on the type of program/provider, by clicking on the link below:

Top

Legally-Exempt/Informal Child Care Provider Enrollment

New York State regulations require all legally-exempt child care providers (also known as informal providers) who provide child care services for a child residing in New York City to be approved, enrolled, and monitored by the Women’s Housing and Economic Development Corporation (WHEDco), New York City’s Legally-Exempt Enrollment Agency. Learn more and get the required forms

Top

Special Child Care Funding Application Instructions and Program/Provider Forms for Parents and Providers

For parents who received the Special Child Care Funding Letter (Notice# SCCF-1), please click on the links below to access the SCCF application instructions and a list of all required documents that must be completed with your child care service program/provider.

In order to obtain the Special Child Care Funding (SCCF), you are required to fill out both parts of the Special Child Care Funding Application that you received with the SCCF-1 letter and submit the completed application to the Special Child Care Funding Unit along with all of the necessary supporting documents. Please ensure you have provided your signature on Part I: Family Information Form of the SCCF Application.

Applications will take 3 to 4 weeks to process. All families will be notified by mail of ACS’s eligibility decision.

Top

REQUIRED SUPPORTING DOCUMENTATION

PARENT Documents

For two parent households, documents must be submitted for each parent.

1. Employment Verification 2. Educational/ Vocational Training

Provider/PROGRAM Documents

Below, you will find a list of documents that you must complete with your child care provider/program.  These documents, along with your application form, should be submitted via mail to ACS Division of Early Care and Education 66 John Street, 7th Floor, New York, NY 10038 Attn: Special Child Care Funding Unit or scanned and emailed to ECEFALL2014@acs.nyc.gov.  If you wish to have any of the documents listed below mailed or emailed to you, please contact ACS Division of Early Care and Education by calling (212) 835-7610 (option 3) or send an email request to ECEFALL2014@acs.nyc.gov.

Providers Currently Serving Subsidized Children (providers approved by ACS)

  • Indicate ACS Provider (six-digit) OR Program (seven-digit) number on the SCCF Application

Licensed Center-Based Providers Not Currently Serving ACS Subsidized Children

Registered/Licensed Home-Based Family Child Care and Group Family Child Care Providers Not Currently ACS Serving Subsidized Children

  • IRS Form W-9
  • Copy of NYS OCFS Registration/ Permit
  • Copy of signed Social Security card or IRS letter indicating Tax/Employer Identification Number (TIN/EIN)

Informal Care (family, friend or trusted neighbor) and Legally-Exempt Providers (providers exempt from a license) Not Currently Serving ACS Subsidized Children

If a provider cannot verify their own residence, the owner or co-tenant of the residence must submit a notarized letter approving the use of their residence for such care. Notarized letter should accompany documentation listed above to verify the residence of the property owner or co-tenant.

If care is taking place at a location other than the home of the child or the provider, the owner or tenant of the residence where care is taking place must submit a notarized letter approving the use of their residence for such care. Notarized letter should accompany documentation listed above to verify the residence of the property owner or tenant of the residence where care is taking place.

Legally-Exempt Group Child Care Programs (including school based programs exempt from a license) Not Currently Serving ACS Subsidized Children

ACS Contact Information

  • For programmatic and general questions, contact your assigned PDU Team Leader- click here.
  • For eligibility and enrollment questions, contact your assigned Resource Area Director (link below).
  • For fiscal questions, contact your assigned Budget Analyst- click here.

Top

EarlyLearn Eligibility and Enrollment

Top

Resource Areas

Please click the on the following links for contact person at the Resource Areas

      Bronx

      Brooklyn & Staten Island

      Manhattan

      Queens

      Click here for current Resource Area (RA) Directory

Eligibility and Enrollment Manual

Click here for August - September 2012 training manual

Eligibility Application Packets

The following documents and forms are used when determining a family’s eligibility for EarlyLearn.  For specific questions on any form, please contact your Resource Area (RA).  Their contact information can be found in the RA Directory.

Click here for Application Checklist

Click here for Notice of Eligibility and Day Care Service and Fee Agreement (ACD 1513)

Click here for Referral to Employer for Employee Income Information (CS 1069)

Click here for Vocational Training Verification (CS 1082)

Click here for ACS History Sheet  (W-25)

Instructions for Completing Your Application for Child Care Subsidy (CS 925A) Click here

Web-Based Enrollment System (WES)

Below if the link to the Web-based Enrollment System (WES).  Simply click on this link to bring you to the sign-in page: https:\\a069-ra1.nyc.gov/WES

EarlyLearn Program Development & Management

Top

Program Information Report 2012-2013

The Program Information Report (PIR) is an annual federal report that collects program level data describing children and families enrolled in Head Start and the services provided, including information on staff, characteristics of enrolled children and families, health services (medical, dental, mental health), services to children with disabilities, and family services.  This PIR covers a period coinciding with the first 9 months of EarlyLearn NYC. Programs reporting were those with Head Start and/or Dual models. Click here.

Top

ACS Head Start Community Assessment 2013

The Community Assessment is a comprehensive report of the needs and services in New York City that impact the ACS Head Start program, its delegate agencies, families and children, as well as service capacity and access. The findings from the Community Assessment highlight the many complex challenges faced by Head Start programs and families in New York City, and identify communities with risks to child well-being.

While conducting a Community Assessment is a requirement for Head Start programs, the information contained is useful for the entire EarlyLearn community.

Top

Additional Head Start Information

1.  DOHMH - Children in Early Childhood Programs (info for parents and physicians)

2.  Citywide Immunization Registry

3.  DOHMH - Resource List for Group Child Care (revised March 2014)

4a. DOHMH - Disease Reporting Requirements (July 2012 letter)

4b. DOHMH - Communicable Disease Chart

5.  Required Staff Training & Certifications - Resources List (April 2014)

6.  Cleaning, Sanitizing & Disinfecting

7.  Daily Health & Safety Checklist

Top

NYC School Readiness Goals

EarlyLearnNYC seeks to elevate the quality of early care and education throughout the City of New York by evidencing the concept of research in daily practice. In partnership with the NYC Department of Education, ACS has crafted the NYC School Readiness Goals for the 2012-2013 School Year. The NYC School Readiness Goals were developed against the backdrop of the Parent and Family Engagement Framework; The Head Start Child Development and Early Learning Framework; Framework for Programs Serving Infants and Toddlers and Their Families; NYS PreKindergarten Foundation for the Common Core; NYC DOE Quality Review Rubric and results of our analysis of this year’s child outcomes data.

Please click on the links below for:

ACS & DOE Behavior Management Statement --- Click here for guidance on behavior management

Top

Field Trip Administrative Advisory

ACS encourages programs to provide opportunities to enrich and expand children's experiences through developmentally appropriate neighborhood walks and field trips. All trips require written parental consent and should be planned to ensure the health, safety and adequate supervision of all children at all times. The following guidelines are intended to help center-based Child Care and Head Start programs in developing and implementing their trip policies and Lost Child Protocol.

Top

For Voucher Providers and Other Programs

Top

New York State Market Rate

New York State Office of Children and Family Services established the maximum rates for New York City Child Care.  Rate increases may be requested once a year and must be justified with documentation.  The request and documentation process requires the submission of a completed application.  Please use the appropriate instructions and application, based on the type of program/provider, by clicking on the link below:

Top

Legally-Exempt/Informal Child Care Provider Enrollment

New York State regulations require all legally-exempt child care providers (also known as informal providers) who provide child care services for a child residing in New York City to be approved, enrolled, and monitored by the Women’s Housing and Economic Development Corporation (WHEDco), New York City’s Legally-Exempt Enrollment Agency. Learn more and get the required forms

Top

Special Child Care Funding Application Instructions and Program/Provider Forms for Parents and Providers

For parents who received the Special Child Care Funding Letter (Notice# SCCF-1), please click on the links below to access the SCCF application instructions and a list of all required documents that must be completed with your child care service program/provider.

In order to obtain the Special Child Care Funding (SCCF), you are required to fill out both parts of the Special Child Care Funding Application that you received with the SCCF-1 letter and submit the completed application to the Special Child Care Funding Unit along with all of the necessary supporting documents. Please ensure you have provided your signature on Part I: Family Information Form of the SCCF Application.

Applications will take 3 to 4 weeks to process. All families will be notified by mail of ACS’s eligibility decision.

Top

REQUIRED SUPPORTING DOCUMENTATION

PARENT Documents

For two parent households, documents must be submitted for each parent.

1. Employment Verification 2. Educational/ Vocational Training

Provider/PROGRAM Documents

Below, you will find a list of documents that you must complete with your child care provider/program.  These documents, along with your application form, should be submitted via mail to ACS Division of Early Care and Education 66 John Street, 7th Floor, New York, NY 10038 Attn: Special Child Care Funding Unit or scanned and emailed to ECEFALL2014@acs.nyc.gov.  If you wish to have any of the documents listed below mailed or emailed to you, please contact ACS Division of Early Care and Education by calling (212) 835-7610 (option 3) or send an email request to ECEFALL2014@acs.nyc.gov.

Providers Currently Serving Subsidized Children (providers approved by ACS)

  • Indicate ACS Provider (six-digit) OR Program (seven-digit) number on the SCCF Application

Licensed Center-Based Providers Not Currently Serving ACS Subsidized Children

Registered/Licensed Home-Based Family Child Care and Group Family Child Care Providers Not Currently ACS Serving Subsidized Children

  • IRS Form W-9
  • Copy of NYS OCFS Registration/ Permit
  • Copy of signed Social Security card or IRS letter indicating Tax/Employer Identification Number (TIN/EIN)

Informal Care (family, friend or trusted neighbor) and Legally-Exempt Providers (providers exempt from a license) Not Currently Serving ACS Subsidized Children

If a provider cannot verify their own residence, the owner or co-tenant of the residence must submit a notarized letter approving the use of their residence for such care. Notarized letter should accompany documentation listed above to verify the residence of the property owner or co-tenant.

If care is taking place at a location other than the home of the child or the provider, the owner or tenant of the residence where care is taking place must submit a notarized letter approving the use of their residence for such care. Notarized letter should accompany documentation listed above to verify the residence of the property owner or tenant of the residence where care is taking place.

Legally-Exempt Group Child Care Programs (including school based programs exempt from a license) Not Currently Serving ACS Subsidized Children